Attendance Policies

Participation, Punctuality and Attendance

Official UIW Attendance Policy:

 Policy
Unless otherwise stated in the course syllabus/outline, or unless an absence is excused in accordance with this policy, students are expected to attend and participate in all scheduled class meetings. Students taking on-line courses are expected to show active participation in the course as defined in the course syllabus/outline. Faculty are expected to communicate class attendance and participation requirements in the course syllabus/outline. Students are responsible for meeting the attendance and participation requirements in each course. If there are any questions or concerns over the requirements, students should speak directly to the faculty at the beginning of the semester.

Policy requirements

1. Notification of Faculty
a. Planned Absences. Students must notify instructors in writing at least two weeks prior to planned absences such as participation in an official university function, observance of a religious holy day or active military service. If the absence is for the observance of a religious holy day see Class Absences for Religious Holy Days policy. If the absence is for military service the student should provide to each instructor a copy of the military orders (see #2.b. below regarding extended absences due to military service).
b. Illness or other extenuating circumstances. Students should notify the instructor directly of absence due to illness or other extenuating circumstance.

2. Making up missed work
a. With instructor permission, make-up exams and assignments will be scheduled by the instructor within a reasonable time. Make-up exams and assignments will be equivalent to and no more difficult than the original assignments.
b. A student who misses multiple class periods should seek advice from the instructor about the advisability of continuing in the course or requesting an Incomplete grade (if the student is otherwise eligible for an Incomplete).

3. Withdrawing from a course
a. Students who are not able to attend a course are responsible for dropping the course by the appropriate deadline. Instructors may not automatically drop a student from a course. Students who do not attend and who do not officially drop the course will receive a failing grade for the course.

4. Disputes and Appeals
a. If there are disagreements about absences that cannot be resolved between the student and the instructor the student should contact the Office of the Dean of the College or School who has oversight for the respective course. The Student Complaint Policy is found in the Student Handbook & Code of Conduct.

Official UIW Policy on Class Absences for Religious Observances:

Policy
The University of the Incarnate Word welcomes persons of diverse backgrounds and is therefore committed to providing reasonable accommodations for students wanting to attend religious observances even though they may conflict with university class meetings, assignments, or examinations. This policy is intended to ensure that both faculty and students are fully aware of their rights and responsibilities in the accommodation of students' religious observances.

Policy Requirements

1. Notification of Faculty
Students must inform instructors in writing at least two weeks before the religious holy days or religious activities, but preferably at the beginning of the semester, to enable planning and coordination of class assignments and examinations. In some professional schools the Dean’s approval will also be required.

2. Making up missed work
a. With instructor permission, make-up exams and assignments will be scheduled to be completed before the religious observance if possible or within a reasonable and specified time after the observance;
b. Make-up work must be equivalent to and no more difficult than the original assignments;
c. It is not appropriate to excuse a student from make-up work and consequently reduce the student’s grade;
d. Students are not required to prove attendance at religious observances in order to complete make-up work and complete a courses;
e. Because of time limitations at the end of the semester, this policy does not apply to the final exam period; student do have the option of requesting an incomplete grade (IP) for the course if the religious observance occurs at the end of the semester.

3. Disputes and Appeals
Should disagreements arise over any aspect of this policy, the student or instructor should contact Office of the Dean of the College or School that has oversight over the respective course. The procedures for the Student Complaint Policy are found in the UIW Student Handbook & Student Code of Conduct.

COURSE ABSENCE POLICY:
Special Note:
As the fashion industry is one of the most competitive career areas in the U.S., it is essential to develop professional habits and strong work ethics early in order to significantly increase your chances of success.  Among these habits are attendance, punctuality, honesty, integrity, completing all work entirely and on time, respect for others and enthusiasm for your work.  As such, many of the course policies reflect these and are set to engrain these habits into your way of life as early as possible, making you a much more employable person.

Attendance Policy for Studio Classes:
Attendance and participant in this class is mandatory.  In addition to maintaining the appropriate average in any class, ATTENDANCE WILL AFFECT THE FINAL GRADE IN THE FOLLOWING WAYS: 

As this class meets only twice a week, students are allowed 2 absences from this course during the semester. Each additional absence will result in the loss of 10% from your final course average.  (Department Policy).

Absences and Tardies:
An Attendance Sheet will be located at the front of the classroom.  After the official beginning of class the sheet will be marked and all subsequent signatures will be considered tardy.  It is YOUR responsibility to sign in – not the instructor’s.   Students that are in class, but did not sign in are still considered absent.

Three tardies equal one absence. If a student misses more than 15 minutes of class they are considered ABSENT regardless of whether it is at the beginning, during or at the end of class. If you leave within the last 15 minutes, but before you are dismissed, you are tardy.

ALL absences count regardless of being excused or unexcused.  However, an excused absence will allow you to make up missed work, whereas an unexcused absence does not.  An excused absence is defined as a verified illness, family emergency, religious observance, or University-sponsored event.  A doctor’s note is required for an illness to be excused.  Notice of funeral or some other form of official documentation is needed for family emergencies.  ALL UNDOCUMENTED ABSENCES are unexcused.

Documentation:
All excused absences must be accompanied by proper documentation within ONE WEEK of the student’s return from his or her absence.  If documentation is not provided within one week, the absence will count as unexcused.

Officially Approved Trips:
The University of the Incarnate Word Catalog states that the person responsible for a student missing class due to a trip should notify the instructors of the departure and return schedule in advance of the trip.  The student may not be penalized and is responsible for the material missed.  (p.66).  Remember: This still counts as an absence.  It just means you are allowed to make up your work within the pre-arranged amount of time.

Religious Observances:
A student who is absent for the observance of a religious holy day will be allowed to complete the  assignment scheduled for that day within one week of  the absence.  Prior notification to the instructor is requested.  Remember: This still counts as an absence, however, students are allowed to make up work within the pre-arranged amount of time.

TARDIES are worth 1/3 of an absence.  Each tardy counts.  Once you have exceeded the allotted 2 absences or equivalent of 2 absences, each tardy will be worth 3.33 percent of the final course grade (1/3 of a letter grade).

So, according to this, here are some scenarios:
Absence examples:
2 absences, no tardies = no points off (still within the allotted amount).

No absences, 6 tardies = 2 absences, no points off (still within the allotted amount).

2 absences, 1 tardy = 3.33 points off (over the allotted amount by 1 tardy).

3 absences, no tardies = 10 points off (over by 1 absences, DROP 1 LETTER GRADE).

2 absences, 3 tardies = 10 points off (DROP 1 LETTER GRADE).

3 absences, 1 tardy =  13.33points off (over by 1 absence, 1 tardy).

5 absences, no tardies = 30 points off (FAIL CLASS REGARDLESS OF PROJECT AND ASSIGNMENT GRADES).

***PERFECT ATTENDANCE*****
Anyone who completes the semester without any absences OR tardies of any sort will be bumped 1/3 a grade letter on the Overall Course Grade. In other words, your grade will go from C to C+ or B- to B or B+ to A-, etc. D+ will go to C since there is no C-. Only an A cannot be bumped because there is no A+.

Class Participation:  Participation in all classes is expected and required.  All work is expected to be turned in on time.

  1. DISABILITY ACCOMMODATIONS:

The University of the Incarnate Word is committed to providing a supportive, challenging, diverse and integrated environment for all students. In accordance with Section 504 of the Rehabilitation Act – Subpart E, Title III of the Americans with Disabilities Act (ADA), and Title III of the ADA Amendments Act of 2008 (ADAAA), the University ensures accessibility to its programs, services and activities for qualified students with documented disabilities. To qualify for services, the student must provide Student Disability Services with the appropriate documentation of his or her disability at the time services and/or accommodations are requested.

PREGNANCY ACCOMMODATIONS:
Under the Department of Education’s (DOE) regulations implementing Title IX of the Education Amendments of 1972, the University does not discriminate against any student on the basis of pregnancy or pregnancy related conditions.

To request reasonable accommodations for disability, temporary disability (e.g., injury, surgery) or pregnancy, please contact:

Student Disability Services
4301 Broadway CPO 295
Administration Building – Suite 51
San Antonio, TX 78209
(210) 829-3997
(210) 283-6329
www.uiw.edu/sds

TITLE IX INFORMATION:
Unlawful discrimination has no place at the University of the Incarnate Word. It violates the University’s core values, including its commitment to equal opportunity and inclusion, and will not be tolerated. The University of the Incarnate Word prohibits sexual misconduct, that can include: (1) sex and gender based discrimination; (2) sexual and sex and gender based harassment (including a hostile environment based on sex or gender); (3) sexual assault; (4) sexual exploitation; (5) stalking; and (6) relationship violence (including dating and domestic violence). For more information, or to report an incident, please visit www.uiw.edu/titleix.

CLASS ABSENCES for RELIGIOUS OBSERVANCES:
The University of the Incarnate Word welcomes persons of diverse backgrounds and is therefore committed to providing reasonable accommodations for students wanting to attend religious observances and who will miss class. Students must inform instructors at least two weeks prior to attending a religious observance.  Students use the form found in the UIW Student Handbook & Student Code of Conduct to request accommodations from the instructor.

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